Does your business use paper, of course it does, but does it use too much of it? Have you ever wished you could reduce the amount of paper that flows through your office, piles up on your desk, or gets lost at the water cooler?
Do you want to streamline your purchasing and payment approval process without having to print everything out, and wait for approval from your management team? Do you think you could reduce overhead costs in certain departments with a reduction in printing?
If you answered yes to any or all of these questions, you might want to take a look at Altec Enterprise Document Management.
What is Doc-Link?
- doc-link™ software is an integrated document management system (IDMS) that is interfaced with your business system to effectively eliminate paper from your office.
- doc-linkenables you to archive, process through workflow, retrieve and research document transactions from the desktop. Increase company productivity while enhancing communication to customers, vendors and employees.
- doc-linkconnects you with remote locations and business partners by automating the exchange and processing of data.
- doc-linkreduces data input and automates the processing of incoming documents.
- doc-linkautomatically captures, transforms and delivers your enterprise transactions to recipients in a variety of formats and distribution methods. Outgoing documents can be transformed and delivered to your recipients in a usable format along with secondary supporting documentation.
The overall impact of processing, handling and storing paper documents in the workplace is astounding from a financial, environmental and resource perspective. Not only can the inefficiencies attendant with paper-based bottlenecks be cumbersome on day-to-day operations, but the improper storage or loss of these documents can cripple or devastate a business.
Business Continuity/Disaster Recovery
- 90% of critical business information exists only on paper.
- 90% of documents that are consulted daily are handled without any appropriate management.
- 70% of today’s businesses would fail within three weeks if they suffered a catastrophic loss of paper-based records due to fire or flood.
Coopers & Lybrand
- 1 in 4 businesses will suffer a catastrophic loss
U.S. department of labor
Cost Savings/Productivity Enhancement
- Professionals spend 50 percent of their time searching for information, and take 18 minutes to locate each document on average.
Gartner Research
- $14,000 worth of productivity is lost per worker per year due to their inability to find the data they require to do their job.
IDC Canada
- 90% of typical office tasks still revolve around the gathering and distribution of paper documents.
- 15% of all papers are lost, 30% of our time is used trying to find these lost documents.
- Companies on average spend $25,000 to fill a typical four-drawer file cabinet, $2,000 to maintain it annually.
- Over its life-span, a single sheet of paper ends up costing an average of $30.
Delphi Group
- US companies spend approximately $20 on labor costs in order to file a document, $120 on the labor required to find a misfiled document and $220 to reproduce a lost document.
- For companies that manage their own files, employees spend between 20-40% of their time searching for documents manually.
- For lost documents, companies pay a cost of searching, 6 times the value of the original document.
- Companies that need to redo documents pay 11 times more than the cost of the original document.
- Out of all documents generated, up to 7% are lost.
- The average document is copied 19 times.
Coopers & Lybrand
- Companies typically misfile up to 20 percent of their records - thus losing them forever.
ARMA International
- Each day one billion photocopies are made.
AIIM, Forrester, Star Securities, US Department of Labor
Environmental/Social Responsibility – Go Green!
- The average American office worker is estimated to use a sheet of paper every 12 minutes, and is responsible for the disposal of 100-200 pounds of paper every year.
Hawken, Lovins & Lovins. Natural Capitalism
- Paper files are doubling every 3.5 years..
Coopers & Lybrand
- The paper industry is the 4th largest contributor to greenhouse gas emissions among United States manufacturing industries, and contributes 9% of the manufacturing sector’s carbon emissions.
- If the United States cut office paper use by just 10%, it would prevent the emission of 1.6 million tons of greenhouse gases – the equivalent of taking 280,000 cars off the road.
Environmental Paper Network
