BAASS Insights Technology Blog

Finding the best ERP solution for your business can be overwhelming, especially when there are a flood of competitors all professing to offer very similar services. Knowing what best fits your organizational structure and its processes, and choosing a company who will really understand how your business works, is the first step to avoiding the pitfalls of choosing the wrong ERP implementation for your company.

How to Avoid an Enterprise Resource Planning Nightmare

• To get a successful conversion of data, all data should be thoroughly mapped out and tested by the team. A lot of time is often spent converting tables when the function of the data entities are not completely understood. This causes a lot of conversion errors that may only come to be identified later on after going live, causing your company major problems.
• Consider implementing your ERP software from a company who will be more than just a company you bought your software from. Instead, partner with a company who specializes in customizing their system to meet all of the needs of your departments requirements.
• Make sure managers and executives are all on board and that they are well trained on how to operate the system. Learning the options and features of the software is extremely important. A successful team will know what information they will need to improve the business and where to collect it.

BAASS Business Solutions offers state-of-the-art software designed to provide you the maximum value for your business. BAASS Business Solutions will walk you through to identify opportunity areas to save money, pinpoint project targets and goals, and train your organization of team members on how to utilize every aspect of the program to get the best results available.

Contact us to learn more about our other software product services and offers.

In addition to understanding the full value of all of your Fixed Assets, the Sage FAS (Fixed Asset Solution) can be set up to automatically track recent and pending tax legislation and then update your records accordingly.

Yes, Fixed Asset Record Keeping is about much more than simply tracking depreciation for your tax report. Sage FAS provides many additional tools for you to stay on top of all the vital assets of your company.

Sage Fixed Asset
Solutions also takes the worry out of compliance issues and audits. You’ll be able to effectively and confidently manage every step of the fixed asset life cycle—from acquisition to disposal.

In addition to providing the tools for tracking your assets, Sage FAS can assist in providing accurate records to the IRS, other government agencies, senior management, auditors, board members and others.

Assets that Sage FAS tracks include buildings, machinery, computers and other electronic equipment, office furnishings and even assets you build. Accurately tracking their varied life cycles can be a daunting task—especially when there’s so much at stake.   

As a business, you need to:

• Comply with the all regulations associated with reporting your assets or risk being penalized. Non compliance with Sabarnes-Oxley Act can lead to fines for the company and board members. 
• Be prepared for an unforeseen disaster and be able to recover quickly by knowing all the assets that would need to be replaced
• Be able to accurately report all assets in case of an insurance claim
• Avoid overpaying on taxes and insurance, while taking advantage of the most current tax credits associated with assets
• Optimize your time by eliminating redundant record keeping activities such as spread sheets and manual lists.

Contact us to learn more about how a Sage Fixed Asset Solution and other Sage products can help you establish the controls to keep your business running smoothly.

Many companies worldwide are foregoing the old-fashioned employee schedules that were typically posted one week in advance in or near the HR office of your company. Where all of your employees would then flock and gather to check their schedules for the week and write them down to bring home with them.

Employees need to keep track of their work schedules if their work hours tend to fluctuate and vary from week-to-week. This ensures reliability and accountability on the end of the employee. However, there are problems with this old method of schedule posting.

Scheduling problems arise when:

• An employee accidentally writes down the wrong schedule in a hurry.
• An employee loses their schedule at home and can’t reach a manager or supervisor at work to find out when their next shift is.
• An employee forgets to write down their schedule.

These are situations that can arise from simple human error and are highly avoidable with the implementation of employee self-service software.

Problems Eliminated

With Sage CRM Custom Scheduler software implementation in your company, your employees can instantly and easily access their schedules from anywhere and anytime, even from the comfort of their own homes. They can access this information day or night when it's convenient for them.

This is a cost-effective solution to an ageless problem with scheduling. When an employee is able to access their work schedules via the world-wide-web, this eliminates problems with no-call no-show’s or call out’s due to frequent scheduling issues.

Eliminating this type of problem ensures increased company profits by improving employee productivity. It also eliminates employees calling in to get their schedules, which is another time consuming task for managers, HR personnel and supervisors on the other end of the phone who have more important things to do with their time.

Other Key Benefits

Other key benefits of employee self service includes the ability to update personal contact information, access important employee benefit information, and view recent performance reviews.

Employees can request time-off, update pertinent tax information completely customize their profile. This is a time saving and cost-effective solution that every company should implement if they haven’t already.

To learn more about how BAASS Business Solutions can help you to integrate employee self service software into your business for accurate record keeping, increased employee productivity, and increased revenues, contact us today.

If you’re tired of outsourcing and you’re ready to bring back in-house payroll, consider utilizing Sage HRMS Payroll (formerly Abra Payroll). Companies have been outsourcing payroll for years in an effort to save money, but thanks to advances in technology, you can now save money with in-house payroll, too.

Sage HRMS Payroll is a viable and cost-effective solution to all of your company’s payroll needs. Payroll software has particularly gained popularity with the SMB (small and midsize business) market. You may think you’re saving with outsourcing, but in the long-run you’ll actually save more with in-house when utilizing payroll software.

What to Expect from Sage HRMS (Abra) Payroll

With this payroll software system you can expect to have the ability to:

• Preview checks before you print them out.
• Print out customized checks or standard checks.
• Make direct deposits for employees and to have the ability to handle an unlimited amount of direct deposit accounts per employee.
• Pay employees with the rapid! PayCard if they would like to go paperless minus direct deposit.
• Master this precise payroll program with a wizard that makes it a breeze to learn.
• Quickly customize payroll to meet the specific needs of your business and the ability to access important data whenever you need to.
• Stay on track with comprehensive built-in reporting tools.
• And more.

Accuracy is a Must with Payroll

When it comes to large expenses for SMBs, payroll is considered to be one of the largest. This is just one of the reasons to ensure accuracy when it comes to your company’s payroll needs to avoid the loss of profits.

Avoiding problems with the IRS is the second most important reason. One tiny error or false move with your company’s payroll system could lead to issues with tax laws or regulations, causing the IRS to come knocking at your door.

Payroll software enables businesses to perform in-house payroll accurately, timely, and flexibly. This precise payroll system also keeps you up-to-date and in compliance with any tax law changes.

If you’re interested in learning about how Sage HRMS Payroll would benefit your business,  contact us today. BAASS Business Solutions are the expert ERP software consultants that you can rely on.

Setting up new accounting and business management software is no simple feat. The entire process can be a daunting one if you do not have a clear and concise idea of exactly what software your business needs and how you plan to implement it. When considering Sage ERP 300 (formerly Accpac) it is highly recommended you choose a firm that offers support through the entire process; from purchase to implementation and beyond. The team at BAASS Business Solutions can help you get the most out of your Sage ERP 300 software; in turn, increasing the efficiency of your most essential business processes.

Top Reasons to Go with the Pros at BAASS Business Solutions

• Design & Planning: This is the first step to laying the ground work for your new software. This can include a multitude of goal orientated ideas which can help you decide what software is best. Sage ERP 300 offers a wide variety of customization features including Abra payroll, employee self service, and inventory management. A Sage Consultant can help you determine what features will work best and how they can increase productivity, staff up-time, and promote better customer information management.
• Implementation & Training: Implementing Sage ERP 300 should be a strategically planned event. In order for each portion of implementation to kick off without a hitch, your consultant can help you plan and organize each feature. For example, training staff for use in essential processes should begin right away. As each aspect becomes fully functional, staff will have been trained and ready to begin using Sage features as soon as the program is up and running.
• After the Launch: After the launch of Sage has commenced, your consultant should continue providing services to help complete the transition. In addition, if strategies or services must be changed or upgraded, your consultant can accommodate these changes and help staff adapt.
• Continued Maintenance: Your consultant will be there every step of the way to offer support before and long after the switch to Sage ERP 300 is complete. Your consultant will periodically analyze usage information and staff feedback to ensure your current version of Sage ERP 300 increases business process performance.

At BAASS Business Solutions, we are dedicated to helping your business get the most out of your solution - whether you call it Accpac or Sage ERP 300 software. Please contact us for more information on our foundation-building consulting services.